Our tips for making your society day one to remember
Are you looking to arrange a Society golf day for the first time? Not sure where to start? We’ve got your back (pink shirts are optional!)
Preparation is key when planning a society golf day and communication with all the players is very important so that everyone knows what is going on and everything can be finalised well in advance of the event day. We have prepared our top ten tips for making your society day one to remember.
Our top 10 tips for arranging a society day:
1. Location, Location, Location
Make sure you pick a golf course that all the people can get to. Travel time limited to 45-60 min its probably the max when arranging a day trip.
Using something like google maps is a great way to narrow down your search and make sure its reachable for all you society members. It’s also great way to discover some great golf courses in your area you might have not been visited.
2. Get an idea of the costs for a society day.
We would all like to play at St Andrews on our society day, but you need to put a budget together that’s not going to break everyone wallet. Even if you haven’t got dates and players confirmed its always worth asking the golf club for availability and a quote so you can be armed with information when your society members start asking questions.
3. Practice Facilities
It’s worth doing a bit of extra research and seeing if the golf club offer practise facilities, most clubs will have a practise putting green to use before you go out. It’s worth checking out if they have full driving range or practise nets so you and your guests can make use of the facilities at the club and make a full day of it.
4. Know you numbers
Ideally this should be multiples of 4 so you have even numbered groups. A good way to guarantee numbers is to collect all the monies in advance so there are no last minute payment issues. Creating a Whatsapp group is a great way of getting people together to chat through options sprinkled with a bit of banter and will get people excited about your day.
6. Payment of Green Fees
Once the venue is known and the dates and numbers are confirmed then you can book your day with the course by paying a deposit to secure the reservation. It will also give you time to chase up those late payers and a chance to get a bit of banter before the big day.
7. Organise a practice round
It’s worth going the week before the event to play the course. Go and introduce yourself to the admin staff and pro shop who will help you finalise any of those last minute details, or suggest ways they can enhance your day.
8. Trophies & Prizes
These should all be ordered in good time and collected in the week before the event. There are also plenty of online places that will engrave you trophies and deliver them direct to your door before your society day.
9. Get there early.
A running order start sheet should be pre prepared showing the players’ names, their selected groups and details of their tee times and the format for the day. The individual scorecards should also be written out in advance with the players’ handicap details. It’s going to be hectic with people turning up different times have a running order available will help you stop answering the same questions as you society members arrive.
10. Go out in one of the first groups
Put yourself out in one of the first groups so they can be ready to collect and record scorecards at the end of the round, and remind the last group to pick up any nearest to the pin markers or longest drive markers. You dont want to end up having to run out to the 15th Par 3 to find out who has won.
Finish the day on a high by collating all the scorecard information correctly and make sure that the presentations are made in a timely manner once the last group are back in the clubhouse.
Remember, once the players tee off there is nothing more you can do other than to focus and make sure all the hard work is worth while by enjoying your own round.
If you would like us to help arrange your society day you can fill out one of our contact forms or give the office a call.