Cookie & Privacy Policy

Who we are

Our website address is: www.abridgegolf.com

What personal data we collect and why we collect it

Abridge Golf & Country Club (ABRIDGE GC) is the data controller (contact details below). This means that ABRIDGE GC determines the purposes and means of processing personal data. What data is being collected? Where members have provided it, we may hold

• Name

• Age

• Postal address

• Email addresses

• Telephone number(s)

• Golf handicap record

How do we process your personal data?

ABRIDGE GC complies with its obligations under GDPR by

• Keeping personal data up to date

• Storing and destroying it securely

• Not collecting or retaining excessive amounts of data

• Protecting personal data from loss, misuse, unauthorised access and disclosure

• Ensuring that appropriate technical measures are in place to protect personal data

What is the legal basis for processing the data?

ABRIDGE GC has identified that it has a legal basis for collecting and processing your data to fulfil services provided by contract i.e. processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract; This is a lawful process as defined by GDPR article 6(1)(b).

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Your personal data will be treated as strictly confidential and will only be used within the organisation for the purposes of delivering information and services to you as appropriate to your membership.

We will only share relevant data (such as handicap details) with thirdparties outside of ABRIDGE GC as necessary to fulfil our obligations as a golf Club. These include England Golf, Essex Golf Union (EGU) and Open Solutions, who provide the Cobra system which processes the clubs competition entry, handicap record and EPoS systems.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Visitor comments may be checked through an automated spam detection service.

How will the information be used?

We will use the information provided in order to provide the services that would reasonably be expected by members. For example,

• Sending communications to members regarding club news, competitions, social events, competitions etc.

• Maintaining handicap records

• Processing fee payments and club house purchases

How long will the data be stored for?

ABRIDGE GC will retain your data whilst you continue to be a member of ABRIDGE GC. If you resign your membership your personal data will be deleted unless there is a legal obligation to keep it for a longer period (e.g. for financial audit purposes).

What rights does the data subject have?

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data.

• The right to request a copy of your personal data which the ABRIDGE GC holds about you;

• The right to request that the ABRIDGE GC corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for ABRIDGE GC to retain such data;

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller(known as the right to data portability) ;

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data;

• The right to lodge a complaint with the Information Commissioners Office;

Privacy policy non-members

This section relates to non-members (subscribers) who may receive information from ABRIDGE GC because they have explicitly opted in to receive information.

Who is collecting the data?

Abridge Golf & Country Club (ABRIDGE GC) is the data controller (contact details below). This means that ABRIDGE GC determines the purposes and means of processing personal data.

What data is being collected?

Where Subscribers have provided it, we may hold

• Name

• Postal address

• Email addresses

• Telephone number

• Contact Preferences

• Marketing Preferences

How do we process your personal data?

ABRIDGE GC complies with its obligations under GDPR by

• Keeping personal data up to date

• Storing and destroying it securely

• Not collecting or retaining excessive amounts of data

• Protecting personal data from loss, misuse, unauthorised access and disclosure

• Ensuring that appropriate technical measures are in place to protect personal data

What is the legal basis for processing the data?

ABRIDGE GC has identified that it has a legal basis for collecting and processing your data according to your explicit Consent i.e. the data subject has given consent to the processing of his or her personal data for one or more specific purposes; This is a lawful process as defined by GDPR article 6(1)(a).

Will the data be shared with any third parties?

Your personal data will be treated as strictly confidential. We will not share your information with any third party outside of ABRIDGE GC.

How will the information be used?

Your personal data will only be used by ABRIDGE GC for the purposes of delivering information to you according to your chosen contact preference and regarding your chosen marketing preferences.

How long will the data be stored for?

ABRIDGE GC will retain your data unless or until you explicitly withdraw your consent by unsubscribing. Any email sent to you will include a link that will allow you to change your preferences or unsubscribe. If you unsubscribe, ALL data related to you will be deleted. Abridge Golf & Country Club Privacy Policy 4

What rights does the data subject have?

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data.

• The right to request a copy of your personal data which the ABRIDGE GC holds about you;

• The right to request that the ABRIDGE GC corrects any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for ABRIDGE GC to retain such data;

• The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller(known as the right to data portability) ;

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data;

• The right to lodge a complaint with the Information Commissioners Office;

Making a Complaint

How can the data subject raise a complaint?

To exercise all relevant rights, queries or complaints in the first instance contact the ABRIDGE GC

• By email to: [email protected]

• By mail to: Abridge Golf & Country Club, Epping Lane, Stapleford Tawney, Essex, RM4 1ST

You can contact the information commissioner’s office

• Online contact form https://ico.org.uk/global/contact-us/email/

• By telephone: 0303 123 1113

• By mail to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

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